Time Management and How to Deal with Time Crisis.

By  |  0 Comments

“Hey, where have you been? Let’s catch up over a cup of coffee”

“I would love to but I have no time”

Can you relate to this conversation or is this all what you hear from friends and family these days?

Well, in this fast paced modernized world, time management is one of the major crisis we face today. Not only do heavy schedules and long commuting hours bog you down, it also leaves you devoid of some good quality time which could be devoted to self-health or family and friends.

When we feel unable to cope with a new demand, we begin to feel stress. Stress is our body’s normal and unconscious response to change and work in our lives. The change may be negative normally called as distress or positive called as eustress. Each person needs to find ways to channel their stress levels into another fruitful activity which works as a counter-effect to distress. It is a highly subjective matter. What may be very relaxing to one person may be stressful to another. Likewise, stress is never in the situation; it is we who attach stress to it.

We have all heard the saying “time is money” and indeed it is true in various terms. Time management helps us to gain more control over our lives, have discipline and make better decisions.  It is the ability to plan and control how you spend the hours in your day to effectively accomplish your goals. Poor time management can be related to procrastination, as well as problems with self-control

There may be many ways to cope with stress related to time crisis but here we list down to you some of the tried and proven and most simple ways to create time-

1) Identify time wasterstime-management

Time wasters are things we do instead of work. For example when we know that for a student studying for an exam is our current priority, we waste time by lethargic behaviour or unnecessary work. In a work setting a time waster would be a co-worker stops to talk “for just a minute” and ends up chatting, or the phone rings and you take too long talking about things that have no relevance to the tasks you are completing. It is important to say “no” when unexpected things come up and will disrupt your schedule or ability to complete your tasks. Stick to time limits always.

2) Plan and prioritize

Not setting priorities could often result in wasting a lot of precious time. Plan your day and make a to do list if needed. Organising your day saves up on thinking what to do next and also doing nothing in the course of the day. Take fewer long breaks and more short breaks. This effectively reduces the total break time for each day, while maximizing your productivity for each hour of the day.

3) Commute creatively

If used wisely painful travelling hours could be converted to joyful time.

While driving consider listening to relaxing/soothing music or some enriching talk cd’s

If you travel by train or a bus, use that time as ‘me’ time; read a book, reflect on your days activity or you could even do some basic neck or hand exercises. Catching up with an old friend over the phone is also a great idea.

4) Don’t procrastinate

A clichéd saying though, it is one of the most important one. Procrastinating is simply putting your todays work for tomorrow which ultimately results in creating a huge pile load of things to be done. Complete your task today and do things right now, be active and alert and execute tasks as fast as possible. Not only do you automatically create time but you also have a satisfying feeling of completing a task.

5) Avoid the PC when not needed

A recent survey shows that on an average a normal person spends about 3-5 hrs. Of his day on social networking sites. Sure it is one of the main sources of networking these days but it also consumes a lot of our resourceful time that could be used productively otherwise. This can be a tough habit to break; Shut your phone and email notifications once you leave your workplace. Make a conscious choice and stick to it.

6) Minimize time absorbing habits.

Everyday small tasks like searching documents, unnecessary visits to people, gossiping may seem very normal. But what we fail to realise is that it is very unproductive and if removed out could create a lot of time which we always wish for. Switch off the TV and use that time to do some exercise instead. Also, combining activities whenever possible is a sure way to create a feeling of having more time in each day.

7) Create a sense of urgency

Have self-imposed deadlines for yourself and create a feeling of urgency. Even if a certain task does not have a natural deadline create one a see how you magically have more time. For instance, give yourself not more than one hour for an assignment that would normally take maybe 2hrs to do it.

Our time is limited on this earth and hence time management plays a vital role in our lives. So go ahead, follow these steps and bring a smile to your face.